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Workspaces

A workspace in Lora is the home for your team’s shortcuts. Every shortcut, folder, tag, and member belongs to a workspace. Workspaces keep teams’ knowledge separate. Each one has its own data, members, billing, and permissions.

Creating a workspace

You can create a workspace when you sign up, or from the workspace switcher in the app. Each workspace has a unique slug in the URL path:

app.uselora.com/[workspace]

Pick a name your team will recognize, usually the company or team name.

Switching between workspaces

If you belong to several workspaces, use the dropdown in the top-left corner of the app to switch between them. Workspaces are fully isolated: your shortcuts, folders, tags, analytics, members, and your role in each are independent.

Workspace settings

The Workspace Owner and Admins can change workspace settings under Administration → Workspaces. From here you can:

  • Update the workspace name and slug
  • Upload a workspace logo
  • Change the permission options (see below)
  • Manage ownership (Owner only)

Permissions

Under Administration → Workspaces → Permissions, two options let you limit what Members can do to shortcuts they don’t own. Both options are off by default. Owners and Admins see this section; Members don’t.

Only Admins can delete shortcuts. Helper text: Recommended because deleting popular shortcuts can break other users’ workflows.

When this option is active, Members can only delete shortcuts they own. Admins and Owners can still delete any shortcut, with one exception: nobody can delete a Private shortcut they don’t own. See shortcut ownership.

Only Admins can edit all shortcuts. Link owners can edit their own. Helper text: Generally not recommended. This can increase edit requests, since admins may need to manage changes for shortcuts they don’t have full context on.

When this option is active, Members can only edit shortcuts they own. Admins and Owners can still edit any shortcut, with the same Private exception.

The options only restrict actions on shortcuts owned by other people. A Member always retains full edit and delete rights over the shortcuts they own. See shortcut ownership.

On the Free plan, the options have no effect because every active member has Admin permissions. Once the workspace upgrades to a paid plan, both options apply as described.

Managing ownership

A workspace can have more than one Owner, but it can never have zero. An Owner can promote an Admin to another Owner from Administration → Members without stepping down.

When the last Owner tries to step down or leave, Lora requires another active member to become an Owner first. Depending on the action, the Owner chooses:

  1. The new Owner. This can be anyone who is currently an active member of the workspace.
  2. What role to keep for themselves: stay as Admin, drop to Member, or leave the workspace entirely.

Confirming applies the ownership and role changes together, so the workspace never ends up without an Owner.

If the last Owner is the only person in the workspace, leaving is not possible without deleting the workspace.

Deleting a workspace

Only the Owner can delete a workspace. Open Administration → Workspaces → Delete Workspace. Deletion is irreversible: every shortcut, folder, tag, member record, analytics row, and audit-log entry tied to the workspace is removed.

Before deleting, export anything you want to keep. At minimum that means the shortcuts and the workspace analytics.